How to open OST files without Outlook and Exchange connection ?
Outlook OST files, in offline mode, store Microsoft
Exchange mailbox data on the host computer. To access OST files with
updated information, the file needs to be synchronized with an Exchange Server.
OST file becomes orphaned when the mailbox becomes completely unavailable on
Exchange Server.
Also, there are circumstances such as server maintenance, technical interludes, server crashes, etc. that make the Exchange Server inaccessible. Also, there are chances that OST files become corrupted or damaged due. Both domestic and commercial users bumble in opening their OST files after such incidences.
How to access OST files then ?
We all know that OST files can be opened only using an Exchange profile in MS Outlook. It is probable that you might find yourself in difficulty while accessing your OST file. At times, when we abandon Outlook usage for any other email-client, we experience the dire need of viewing our old messages, calendars, contacts, etc.
One of the methods of opening your OST file is by using third-party tools when Outlook is unavailable. It gives you the most authentic and unambiguous result in a diligent way. This professional software seamlessly opens OST files without the need for an Exchange Account or MS Outlook. It displays the entire OST content comprising of emails, attachments, Deleted Items, Calendar, contacts, attachments, etc.
OST Viewer- What makes it an outstanding tool for viewing OST files ?
How does the free OST Viewer application work ?
1. Open
the free OST Viewer application. In the Source File Selection dialog
box, browse the OST file that you want to open.
2. Select the OST file and click the OK button. [ Note: This software has an inbuilt Search option to fetch the location of OST files on a specific drive. ]
3. Following the scanning process, mailbox folders are displayed in the left panel in a hierarchical format.
4. A user can browse through the folders displayed in the left panel to view and access the content of the desired folders like Inbox, Contacts, Calendar Items, Sent Items, etc. To save the OST email list, click on ‘HTML File’ button to ‘Save’ list information.
5. To generate OST File Analysis Reports, click the ‘required report type’ on the right pane. Then select the required folders and click ‘Analyse’.
6. The OST file Analysis Report will be produced in real-time.
Summary
OST Viewer tool is facilitated with an intuitive Search option that finds OST files without taking much time. After you insert the drive location and click on Search in Source File Selection dialogue box, the location of the OST files is conveniently detected. This OST Viewer tool allows you to view analytical reports on OST file. You can also view specific email data by filtering by attributes like 'Date,' 'From,' 'To,' etc.
Also, there are circumstances such as server maintenance, technical interludes, server crashes, etc. that make the Exchange Server inaccessible. Also, there are chances that OST files become corrupted or damaged due. Both domestic and commercial users bumble in opening their OST files after such incidences.
How to access OST files then ?
We all know that OST files can be opened only using an Exchange profile in MS Outlook. It is probable that you might find yourself in difficulty while accessing your OST file. At times, when we abandon Outlook usage for any other email-client, we experience the dire need of viewing our old messages, calendars, contacts, etc.
One of the methods of opening your OST file is by using third-party tools when Outlook is unavailable. It gives you the most authentic and unambiguous result in a diligent way. This professional software seamlessly opens OST files without the need for an Exchange Account or MS Outlook. It displays the entire OST content comprising of emails, attachments, Deleted Items, Calendar, contacts, attachments, etc.
OST Viewer- What makes it an outstanding tool for viewing OST files ?
- It is FREE software for viewing the OST files
- Perfect fit for opening healthy & corrupted OST files.
- OST Email lists can be copied and printed in HTML Format.
- 'Find' option embedded in the software allows you to open
specific OST email items
- Search Facility to locate the file within a disk drive.
- Generates comprehensive file analysis reports to assess the OST
data
- The graphical user interface provided by the software is
user-friendly and intuitive.
- Compatible with older and newer versions of MS-Exchange,
MS-Outlook & Windows OS.
- Opens OST email attachments.
How does the free OST Viewer application work ?
2. Select the OST file and click the OK button. [ Note: This software has an inbuilt Search option to fetch the location of OST files on a specific drive. ]
3. Following the scanning process, mailbox folders are displayed in the left panel in a hierarchical format.
4. A user can browse through the folders displayed in the left panel to view and access the content of the desired folders like Inbox, Contacts, Calendar Items, Sent Items, etc. To save the OST email list, click on ‘HTML File’ button to ‘Save’ list information.
5. To generate OST File Analysis Reports, click the ‘required report type’ on the right pane. Then select the required folders and click ‘Analyse’.
6. The OST file Analysis Report will be produced in real-time.
Summary
OST Viewer tool is facilitated with an intuitive Search option that finds OST files without taking much time. After you insert the drive location and click on Search in Source File Selection dialogue box, the location of the OST files is conveniently detected. This OST Viewer tool allows you to view analytical reports on OST file. You can also view specific email data by filtering by attributes like 'Date,' 'From,' 'To,' etc.
Office 365 mailbox backup – Why and How ?
Office 365 is an immensely popular cloud
platform from Microsoft. Nowadays, many business organizations are migrating
their on-premises resources to Office 365. This new cloud platform has allowed them
to lower expenditure and expand business reach.
Business benefits
of Office 365
There are numerous benefits for Office 365 –
- Value for money
In Office 365, you pay for what you use. There are multiple plans of Office 365 which you can purchase and use. And you can easily scale Office 365 plans as per your need. So, you do not need to pay for services you are not using.
- Data security
- Mobile friendly
As mobile devices are used more than computers, Microsoft
provides mobile accessibility to Office 365. So, you can access your emails, contacts, notes, journal,
etc. in your mobile device.
Simplicity of
Outlook
Exporting mailbox
data from Office 365 to Outlook
Limitations of
eDiscovery export feature
Office 365 to PST
using professional tools
Conclusion
But there are multiple reasons which
force you to take a secure backup of your Office 365 mailboxes–
- Internal security risks: Business organizations are facing many
internal security risks like accidental or intentional of deletion of emails
and important data, manipulation of data,
etc. These security threats always target your data and may cause data losses.
- · External security risks: External security threats like of
virus attacks, malware attacks, and ransomware attacks can cause loss of data.
- · Retention policies of Office 365: Retention policies are quite complicated to follow, and administrators will
have to spend a lot of time to manage them. So, you may lose your data if you have not applied your retention policy
properly.
Keeping backups for Office 365 mailboxes
becomes necessary to secure your data from such threats.
The backup of Office 365 data may be saved in various formats, but it will be
highly beneficial for you if you take a backup in PST format. If you save your data in PST format, then you can use
it in Outlook.
Simplicity of
Outlook
Microsoft Outlook is used as an Exchange client and personal
information manager by organizations all around the globe. It is available as a desktop application. It is
also accessible on Android and iOS mobile platforms in the form of mobile apps.
So, the global accessibility of Outlook on
every device and region make it the most
suitable platform to save a backup.
Exporting mailbox
data from Office 365 to Outlook
To
take a backup of Office 365 data to PST, you can use the eDiscovery feature
which exports the emails directly to a
PST file.
eDiscovery
PST export tool.
To
export the Office 365 mailboxes to PST, use the following steps –
1.
Go to Office 365 Admin Center>>Security
& Compliance Center>>Permissions; select eDiscovery Manager, and click Edit
role group.
2.
In Edit role group, select Choose eDiscovery Manager and then
click Add.
3.
Now, you need to select the content for
migration. Go to Search &
Investigation, click the + button to add a Content search.
4. Provide a name to the Content search and choose an option from where you want to search the
content.
5.
In the next page, you can put a keyword in the search content.
6.
After completing the search, you can click Start
export and begin the backup procedure.
7.
In Exports search results window,
choose the desired options and click the Start
Export button.
8. The
tool starts exporting data and you can download the exported results to see the
whole migration report.
9.
In Export
search results, you can copy the URL which will be used in the eDiscovery
PST export tool and paste it there.
10. Copy the selected URL in eDiscovery PST Export
tool, provide a destination to store the migrated data and click Start Export. The migration will start.
Limitations of
eDiscovery export feature
While conducting the manual process
of Office 365 to PST
export, you may face several hurdles if your account does not have enough
permissions to export the mailbox content. Additionally, you will need to
install PST export tool to copy the content search URL. So, it is a
time-consuming and error-prone procedure
which has many compulsions and limitations.
Office 365 to PST
using professional tools
If you want to avoid the tricky
manual process and take the assistance of a professional
tool, then Kernel Office 365 Backup
& Restore is the most suitable software available at your service.
It has a quite minimalistic user interface which lets you select an Office 365
account, select its mailbox(es), archive
mailbox(es), public folder, apply filters and then export to a PST file. If you want to backup of multiple Office 365 mailboxes,
then it will create a separate PST file for each mailbox.
Conclusion
Though Office 365 allows you to
increase the reach of your business, it’s vulnerable to data loss issues.
However, Office 365 backup in PST will enable
you to keep your data safe. Office 365 emails can be exported to PST using
eDiscovery feature or professional tools like Kernel Office 365 Backup &
Restore.
